Procurement Manager
Finance
FLSA: Exempt                                                                     

JOB SUMMARY
The Procurement Manager is a newly established position responsible for designing, implementing, and leading the City’s procurement program from the ground up. This role will establish procurement policies, procedures, tools, and relationships while working collaboratively with City departments that have historically managed purchasing independently. 

This position will serve as a trusted advisor and service-oriented partner, helping departments achieve their operational goals while gradually introducing appropriate procurement controls, consistency, and best practices. Success in this role requires comfort operating in an evolving environment, strong interpersonal skills, and the ability to balance compliance with practicality. 

ESSENTIAL JOB FUNCTIONS

• Establishes and leads the City’s centralized procurement function, including developing policies, procedures, templates, workflows, and governance structures appropriate for a developing organization.
• Works collaboratively with City departments to build trust, gain buy-in, and integrate procurement practices into existing operations without disrupting service delivery.
• Leads organizational change related to the introduction of procurement standards by emphasizing education, partnership, and value creation.
• Develops and manages procurement processes for goods, services, and construction.
• Coordinates and manages the development and issuance of procurement documents, including purchase orders, Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Invitations to Bid (ITBs), providing hands-on guidance, support, and technical expertise to department stakeholders.
• Leads and supports the planning, solicitation, and evaluation of complex and high-impact procurements, including large capital projects, construction, and professional or technical services ensuring processes are well-structured, sound, and aligned with applicable requirements.
• Assists departments in developing scopes of work, specifications, and evaluation criteria.
• Develops standard contract terms and conditions and works with legal counsel as appropriate.
• Oversees contract development, administration, amendments, extensions, compliance, and closeouts.
• Builds and maintains a centralized contract and procurement records system.
• Leads supplier negotiations in partnership with departments.
• Identifies opportunities for incremental improvements, cost savings, standardization, and risk reduction.
• Establishes performance metrics and reporting as the program matures.
• Assists in planning for future staffing and long-term procurement strategy.
• Serves as the primary contact for procurement and contractual matters.
• Performs related duties as required.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED BY THE POSITION

• Knowledge of municipal procurement laws and public contracting requirements.
• Knowledge of ethics regulations, conflict of interest standards, and transparency requirements in public sector purchasing.
• Skill in preparing and evaluating bids, RFPs, RFQs and other solicitation documents.
• Skill in written and oral communication.
• Ability to prepare clear reports, recommendations, and presentations.
• Ability to establish and maintain effective working relationships with departments, vendors, and the public.
• Ability to maintain confidentiality and exercise sound ethical judgment.
• Ability to work independently while supporting the City’s overall financial and strategic objectives.

PHYSICAL DEMANDS/ WORK ENVIRONMENT
Work is primarily performed in an office environment and involves prolonged periods of sitting at a desk or workstation, with intermittent standing, walking, or bending as required to perform job duties.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or similar course of study.
• Three (3) or more years of progressively responsible experience in public sector procurement or contracting.
• Equivalent combinations of education and experience may be considered.

HIGHLY DESIRABLE 

• Professional certification in public procurement (CPPB, CCPO).
• Experience establishing or significantly transforming a procurement program.
• Experience working in decentralized or change-oriented environments.

Interested?

To apply for this position, please click here.